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Event Room Rate Schedule

 Facility Rate Schedule

 

The Oxbow Center is available for meetings, banquets, receptions, etc.  We can accommodate small groups and large gatherings, both public and private.  Rental space includes tables and chairs.  In addition to rented space, renters have use of porch areas, common lobby and restrooms. *Renters are not permitted access to playground equipment or the area beyond the lobby.

 

Weekend/After hours Rental Fees

·        One Room (up to 41 people)                             $60

·        Two Rooms (up to 82 people)                           $120

·        Three Rooms (up to 123 people)                       $150

 

Building Usage Fee

·    All agencies using the building during business hours (8:00 am – 4:30 pm M-F) will be charged a $50.00 building usage fee per room rentals, which will not include setup/cleanup. The assessment of an additional $30.00/hour/room will be charged for each hour beyond 4:30 pm. The assessment of additional fees will be broken down into increments of 15 minute blocks, equaling $7.50 per every 15 minutes of overage.

·    Weekend/after hours rental fees are based on rental time up to four (4) hours.  An additional charge of $30.00/hour/room will be charged for each hour over the four (4) hour allotment. The assessment of the additional fees will be broken down into increments of 15 minute blocks equaling $7.50 per every 15  minutes of overage.

 

Setup/Cleanup Fee – $25 per room if the activity requires setup and/or cleanup, or involves food.  Setup/Cleanup fees are in addition to the building usage fee and is not waived for use during business hours. Renters may opt to provide their own setup/clean to avoid incurring these additional fees. (See Setup/Cleanup page).

 

Security Deposit

When required, security deposit will be equal to amount of rent.  In the event of damaged, destroyed or missing property, equipment, furnishings, etc., the individual or group reserving or using the facility will be expected to pay the costs for repair/ replacement in addition to the assessed deposit. If damages have not been incurred, deposit fee will be refunded within 10 business days.

 

Organizations, agencies and businesses may choose to have fees billed to them.  For others, fees are due as follows:

 

·        Security Deposit due upon reservation of facility.

·        Rental Fees and Setup/Cleanup Fees due by 4:00 p.m. on the last business day prior to the scheduled activity.

For more information, please telephone (276) 762-0700

 

Rental Guidelines and Policies

1.      Scheduling will be on a first-come, first-served basis; however, Oxbow programs, activities and events take priority over rental use.

2.    TOBACCO USE WILL NOT BE PERMITTED INSIDE THE CENTER.  Designated smoking areas are available at the rear of the Oxbow Center, 10 feet from the facility.  Smokers are asked to extinguish all smoking materials in the cigarette urns provided.  All smokeless tobacco products are to be disposed of in appropriate receptacles.

3.      All groups/individuals must have a signed, approved rental usage agreement on file before use of the facility will be permitted.

4.      All fees, including damage deposit, are due upon reservation – no exceptions will be honored.  Cancellation of an activity is required at least one calendar week prior to the event to receive a full refund of rental fees paid.  Refunds will be prorated for cancellations received less than one week prior to a scheduled event.  No refund will be given for cancellations received less than 48 hours prior to an activity.  All refunds will be issued by Oxbow Corporation within 30 calendar days of the cancellation.

5.      Groups/individuals choosing to do their own set-up and clean-up must remove all refuse from the center and see that the facility is left in the same condition in which it was found. 

6.      Groups/individuals using the facility will be liable for any damage, destruction or repairs associated with their use of the facility.

7.      Any group/individual renting the center for an activity which, by its nature, would exclude others from renting space in the center during the same time will be required to pay the full rental charge for all rooms of the community center.

8.      The Executive Director, or a representative, may at their discretion require groups or individuals to submit a certificate of insurance for activities or events for which are deemed a rental a high risk activity or event.  Additional fees may also apply.

9.      Use of the center for profit-making functions, or for events for which an admission fee will be assessed, will require special consideration.

10.  Long-term scheduling is generally discouraged.

11.  On-site food preparation by renters is not permitted.  A microwave oven can be made available upon request at no additional cost.  Use of the Oxbow Kitchen by renters is not permitted. 

12.  The facility is rented on an “AS-IS” basis.  Renters are not to attach anything to the walls or ceilings of the center by any means whatsoever.                                                                                   

 

 

 

Revised 09/07